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[eu_members at aclweb dot org] PRELIMINARY CALL FOR BIDS TO HOST ACL 2012




PRELIMINARY CALL FOR BIDS TO HOST ACL 2012

          50TH ANNUAL MEETING OF THE ACL!

The Association for Computational Linguistics invites proposals to
host the 50th Annual Meeting of the ACL, to be held in the
Asia-Pacific region in June, July, or August 2012.
 
At this time, we seek preliminary draft proposals from prospective
bidders in the Asia-Pacific region.  Promising bidders will be asked
to provide additional information for the final selection.
 
The ACL 2012 Coordinating Committee, made up of members of the
Executive Committee of the ACL and representatives of the Asian
Federation of Natural Language Processing (AFNLP), will select the
General Chair and the Program Committee Co-Chairs for the
conference.  Draft proposals should identify a Local Arrangements
Chair, who will work with the General Chair and the Coordinating
Committee to develop a detailed plan and budget.
 
To facilitate conference organization, bidders may delegate many
tasks of their choice to a Professional Conference Organizer and/or
to the ACL Office (Priscilla Rasmussen).  Handy bid guidelines,
including budget and task list templates and additional useful links
are provided at:
http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines.
 
Bid Highlights: Draft proposals include information on the following:
 
   * Location (accessibility; conference venue, e.g., hotel or
university; accommodation; dining options)
   * Proposed dates. Religious and local national holidays should be
avoided, as much as possible.
   * Local arrangements team (chair/co-chair, committee, volunteer
labor, registration handling; describing any experience the team has
had in organizing previous conferences and the number of participants
at those conferences)
   * Local Computational Linguistics community
   * Meeting venues (space for sessions, tutorials, workshops,
posters, exhibits, demos, small meetings and registration)
   * High-speed, all-ports-open, easy-to-use internet access
   * Audiovisual equipment
   * Catering, including breaks, receptions, banquet and
entertainment (traditionally, dancing for participants at the banquet)
   * Local sponsorships
   * Budget estimates spreadsheet (template provided, linked from the
Bid Guidelines)
 
Evaluation: Proposals will be evaluated according to the following
criteria (unordered):
 
   * Experience of local arrangements team
   * Local CL community support
   * Local government and industry support
   * Accessibility and attractiveness of proposed site
   * Suitability of proposed dates
   * Adequacy of conference and exhibit facilities for the
anticipated number of registrants
   * Adequacy of residence accommodations and food services in a
range of price categories and close to the conference facilities
   * Adequacy of budget projections
   * Geographical balance with regard to ACL meetings in the
Asia-Pacific Region in the decade prior to 2012 (Sapporo, 2003;
Sydney, 2006; Singapore, 2009).
 
Important Dates:
 
December, 2009 - Final Call for Bids
February 15, 2010 - Notify intention to submit proposal
March 15, 2010 - Draft proposals due
Through May 1, 2010 - Feedback to bidders
May 28, 2010 - Final bids due
June 28, 2010 - Bid selected
 
The selected location for ACL 2012 will be announced at the ACL 2010
conference (Uppsala, July 11-16, 2010).
 
For any queries please contact Kevin Knight, the Coordinating
Committee chair.  Please send notifications and draft proposals to:
 
Kevin Knight
Information Sciences Institute
4676 Admiralty Way
Marina del Rey, CA, USA
Email: knight @ isi . edu
Phone: 1.310.448.8716
Fax: 1.310.822.0751